1Information We Collect
When you apply to Evove Academy or register on our website, we may collect the following information:
- Full name, date of birth, and national ID/passport number
- Email address, phone number, and postal address
- Educational background and qualifications
- Medical fitness-to-train declarations
- Payment and financial information
- Photographs and identification documents
- Assessment submissions, portfolios, and grades
- Website usage data and cookies
2How We Use Your Data
We use your personal data for the following purposes:
- Processing applications and enrollment
- Delivering course content and assessments
- Issuing certificates and registering with awarding bodies
- Managing attendance and academic progress
- Processing payments and issuing invoices
- Communicating about course updates and academy news
- Compliance with legal and regulatory requirements
- Protecting the safety and welfare of our learners
3Data Sharing
We may share your personal data with:
Train Fitness UK — our awarding body, for registration and certification
MQA — Maldives Qualifications Authority, for regulatory compliance
CIMSPA — for professional registration where applicable
Payment processors — for secure payment handling
We do not sell your personal data to third parties. Data is shared only as necessary for the purposes stated above.
4Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. All data is stored on secure servers with encrypted connections. Access to personal data is restricted to authorized personnel only.
5Data Retention
We retain your personal data for the duration of your enrollment and for a period of 7 years after course completion for certification and regulatory purposes. Assessment records are retained in accordance with awarding body requirements. You may request deletion of your data at any time, subject to legal retention obligations.
6Your Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data (subject to legal obligations)
- Object to the processing of your data
- Request a copy of your data in a portable format
- Withdraw consent at any time
7Cookies
Our website uses essential cookies for website functionality and authentication. We may also use analytics cookies (Google Analytics) to understand how visitors use our website. You can control cookie settings through your browser preferences.
8Contact Us
For privacy-related inquiries or to exercise your data rights, please contact our data protection team.